Spring Move-Out

Updated: 6/10/2024

Important Dates

April 1: End of Semester Plans form is available.

May 3: Deadline to complete the End of Semester Plans form in the Housing Portal / deadline to request an extended stay.

May 2 - May 10: 24 hour quiet hours are in effect.

May 10 at noon: Residence halls close for the spring semester.

May 19 at noon: Residence halls close for students participating in Commencement.

May 25 at noon: Residence halls close for students approved to stay on campus for Maymester. (Maymester students will not relocate from their Spring rooms unless required due to summer construction projects.)

Spring Move-Out Tutorial

Maymester Students

Students staying until May 25 at noon for Maymester should submit the Extended Stay Request Form, indicate that they are registered for a Maymester course, and apply for summer housing by submitting a summer housing application in the Housing Portal.

Check Out Expectations

Please use the guide below to make sure your room is ready to go before you leave. Failure to complete the appropriate checkout process will result in an improper checkout fee of $100 in addition to any damage, trash removal, key or keycard replacement costs.

All residents must complete the appropriate check-out process before leaving campus:

Students who live in Aron, Butler, Décou-Labat, Décou-Labat Townhomes, Greenbaum, Josephine Louise, Mayer, Sharp, and Warren must pick up an Express Checkout envelope from their area front desk or the Housing & Residence Life office.

  • As you're preparing to leave, make sure to fully complete the Move Out Checklist below.
  • When you're leaving your room for good, lock your door then place your room key inside your completed envelope and seal it shut.
  • Turn in your sealed, completed envelope at the Housing and Residence Life office. There is a drop box near the entrance of the office which is in River Hall for turning in an envelope when the office is closed.

Students who live in Lake, Monroe, River, Wall, and Weatherhead must complete the Self Checkout process in the Housing Portal right before they leave campus.

  • As you're preparing to leave, make sure to fully complete the Move Out Checklist below.
  • When you're leaving your room for good, login to the Housing Portal, select the Self Checkout option, and complete the Self Checkout form.
    • Self-checkout will result in the loss of building access. Do no complete this form until you're fully moved out.

Move Out Checklist (to complete before you leave campus)

  • Do NOT submit a ServiceWave for maintenance issues in your room / suite / apartment unless it needs to be addressed urgently. Know that submitting a ServiceWave does not absolve students of being assessed damage charges for applicable damages.
  • Leave any Command adhesive strips on your wall. Maintenance staff will remove them to prevent tearing the paint on your wall.
  • Make arrangements to remove all personal belongings from your room / suite / apartment. You will be charged if any personal belongings need to be removed after you leave. The University provides options to store your items for the summer or ship your items home.
  • Students who use the USS water service should leave their water cooler and any unused water bottles inside their room door when they check out. It will be picked up by USS after the residence halls close.
  • Confirm your departure date and time by completing the End of Semester Plans form in the Housing Portal. This form will be available between April 1 and May 3.
  • Remove all trash from your room, bathroom, hallway, common room, etc. You will be charged if any trash needs to be removed after you leave.
  • Completely empty and clean your microfridge. You will be charged for any items remaining in your microfridge.
  • Remove all items from common areas such as laundry rooms and kitchens.
  • Close and lock all windows.
  • Pull your blinds up all the way.
  • Make sure all faucets and showers are in the off position.
  • Leave your air conditioning on (not Auto) and set to 72°.
  • Turn off all lights.
  • Close and lock your room door.

Abandoned Property

Students who leave any personal property in their rooms at checkout, besides items registered with USS for pickup, can be charged a minimum of $150 to remove the property. This is in addition to the $100 improper checkout fee and any applicable key charges. Items will be held for 10 days, unclaimed items shall be deemed abandoned by the resident and the university may discard of such property without liability.

Summer Storage

Tulane University's approved summer storage partner is University & Student Services. No other storage vendor is approved to operate on campus. USS has been vetted by the University to be in compliance with University vendor insurance and background check protocols, and have agreed to operate within University policies and procedures.

Residents who use USS to store their belongings over the summer must leave their packaged and labeled belongings in their locked room when they check out. After the residence halls close, Housing & Residence Life staff will work with USS to pick up student belongings for storage.

USS offers partial and full summer storage, as well as semester and year-long storage options.

USS will be on campus for box kit pickup between April 22 - May 10.

For more information, please visit the University & Student Services website.

Shipping

Tulane University's preferred shipping vendor is FedEx, located in the Lavin-Bernick Center for University Life.  FedEx will also have a satellite location in the Pederson Lobby of the Lavin-Bernick Center for University Life for students to ship items or purchase supplies. Please visit Mail Services for more information.

Trash & Recycling

Residents may use trash rooms only for items that fit in trash containers. Large items such as furniture, carpeting, large boxes, etc. should be taken to normal and additional dumpster/recycle areas.

The paper and plastic recycling stations are in the same location they have been in all year. Please start recycling these items now to reduce buildup during move-out.

Donations

Donated personal items cannot be left in building lobbies or lounges, and must be brought to a donation area closest to your residence hall. Students will be charged if found to have left personal items in building lobbies. 

Trash to Treasure (T2T) is a Tulane organization that coordinates the collection of unwanted items. Some items are donated to local organizations with assistance from CPS, while others are stored over the summer to be sold during move-in at their resale location. T2T will collect at the following 7 locations during move out, May 4th-May 10th, 10 am-3 pm except for the last day, when they will close at 1 pm:

  • 2 pods in the Gravel Lot near Aron off Ben Weiner
  • 1 Pod between Butler & Weatherhead off Willow Street
  • 1 Pod near Josephine Louise recycling station
  • 1 Pod behind Sharp Hall near the construction fence
  • Truck/Van collections supported by T2T
    • In front of the Small Family Collaboration Hub
    • Behind Monroe, in partnership with Local Organization
  • Drop-off station at Devlin Fieldhouse along Freret

Typical items to donate include: furniture, organizational supplies, hangers, lamps, kitchenware, mirrors, gently used clothes, and electronics. T2T will also collect and distribute toiletries, feminine hygiene supplies, laundry detergent, and unopened food to local organizations. Students are encouraged to bring their items to one of the listed locations.

Collection locations can only accommodate items that fit into a residence hall, larger items will not be accepted.

Move Out Parking

Students may park and load vehicles in any marked Tulane parking spot for up to 30 minutes during residence hall move-out. Select spots on McAlister Drive, Janet Yulman Way and Newcomb Place will be blocked off to serve as loading spots for students.  Fire lanes and areas next to buildings will be monitored closely. If a student is parked in a fire lane or other illegal area next to the buildings that inhibits emergency traffic flow, their vehicle will be ticketed and/or towed.

Travel Discounts

Hotels
Tulane has preferred relationships with many local hotels that offer discounted pricing during commencement. For additional information please visit Tulane Hotel Accomodations.

Flights
Southwest Airlines is pleased to offer Tulane Move Out 2024 attendees discounted fares. To utilize the discount, book via SWABIZ® using this link. Discount valid for travel 5/7/2024 to 5/22/2024.

Delta Air Lines is pleased to offer special discounts for Tulane University. Please click here to book your flights. You may also call Delta Meeting Network® at 1.800.328.1111* Monday–Friday, 8:00 a.m. – 6:30 p.m. (EST) and refer to Meeting Event Code NM3QF

*Please note there is not a service fee for reservations booked and ticketed via our reservation 800 number.

Car Rental
Tulane has a preferred rental car relationships which offer discounts to the Tulane community. For more information on Tulane car rental discounts please visit Tulane Car Rentals and find the appropriate reference code to use when booking your vehicle.