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Spring Move Out

Important Dates

  • Spring Semester Closing: Sunday, May 13 at noon (Any student not registered for commencement or living in summer housing).

  • Commencement Closing: Sunday, May 20 at noon (All remaining students not moving in to summer housing).

  • Deadline to request an extended stay: Tuesday, May 1, All students who are approved will be assessed a $100/day late stay fee.

  • 24 hour quiet hours: 24 hour quiet hours are in effect from 11 p.m. on Tuesday, May 1 through Sunday, May 13.

Student Responsibilities

Refer to the below table to figure out what your responsibility with regards to Spring Closing:

Student Type

Category Description

Tulane Enrollment Status

Move Out Date

Student Responsibility

Non-Graduating Students

 

 

Student has no responsibility to be at Tulane after the end of Spring 2018 semester.

Enrolled in classes at Tulane for Spring 2018 but not continuing through to Summer 2018.

Sunday, May 13 by Noon

 

Student needs to be completely moved out of their room by Sunday, May 13, 2018 at Noon.

Non-Graduating Students Volunteering for Commencement

 

 

Student has registered to volunteer for Commencement and sponsoring department has notified Housing.

 

Enrolled in classes at Tulane for Spring 2018 but not continuing through to Summer 2018.

 

Sunday, May 20 by Noon

Student needs to be completely moved out of their room by Sunday, May 20, 2018 at Noon.

Graduating Seniors

 

 

Student is a member of the Class of 2018 and will be graduating this May.

 

Enrollment ends upon Commencement 2018.

Sunday, May 20 by Noon

Student needs to be completely moved out of their room by Sunday, May 20, 2018 at Noon.

Students Enrolled in a Summer Course or Tulane Funded Research/Internship

 

Student is registered for Summer 2018 coursework through classes, research, or an internship and has registered for Summer Housing

Enrolled in classes at Tulane for Summer 2018.

Thursday and Friday, May 24 and 25.

 

Student needs to be completely moved out of their Spring 2018 room and into their Summer 2018 by Friday, May 25.

 

 

Residence Hall Closing

For all students who are not graduating or moving to summer housing

The residence halls close for spring semester Sunday, May 13, 2018 at Noon

This date applies to all residents who are:

  1. Not graduating
  2. Not registered for summer housing
  3. Not registered to volunteer for commencement

Any student who needs to stay in the residence halls after their designated check-out date must submit their request by May 1 using the Extended Stay Request Form in Orgsync. All students who are approved will be assessed a $100/day late stay fee.

  • Any resident remaining in the residence halls who is not a part of commencement or summer housing after noon on Sunday, May 13th charged a $100 late stay fee and the $100 improper checkout fee and will be asked to leave the building. 
  • If you are unable to accommodate the noon departure time on May 13th due to an emergency or last minute flight delay/change, please contact your Resident Director immediately via email.  Please include in the email: your name, building, room number, and reason for the request. 
  • Card access will be shut off and residents will not be permitted to enter their residence hall or access their room as of noon on May 13th.

Students who are taking a Maymester course should follow these instructions:

  • Students staying until May 25 should submit the Extended Stay Request Form and indicate that they are registered for a Maymester course. 
  • Students staying after May 25 need to apply for summer housing.

Commencement Closing

For all students who are graduating or are registered to volunteer for commencement

The residence halls close for spring semester Sunday, May 20, 2018 at 12pm.

  • Any resident remaining in the residence halls who is not a part of summer housing after 12:00pm Sunday, May 20th will be charged a $100 late stay fee and the $100 improper checkout fee.  All students moving to summer housing are expected to be moved to their summer housing assignment by Friday, May 25.
  • If you are unable to accommodate the 12:00pm departure time on May 21st due to an emergency or last-minute flight delay/change, please contact your Resident Director immediately via email.  Please include in the email: your name, building, room number, and reason for the request. 
  • Card access will be shut off and residents will not be permitted to enter their residence hall or access their room as of 12pm on May 20th.

Move Out Expectations

All residents must complete one of the two options below for checking out of their room:

  1. Use an Express Checkout Envelope and waive your ability to appeal damage / cleaning charges. Express Checkout Envelopes must be placed in the drop box at the Housing and Residence Life Office in Irby Hall.

  2. Schedule a checkout appointment with your RA.

Regardless of the option you choose, please use the guide below to make sure your room is ready to go before you leave. Failure to complete a check out appointment with your Resident Advisor OR an Express Checkout Envelope will result in an improper check out fee of $100 in addition to any damage, key or keycard replacement costs.

 

Move Out Checklist (to complete before you leave campus)

  • Make arrangements to store all personal belongings.  Housing and Residence Life is not responsible for the storage process or procedures. Visit the Mail Services website for a list of approved storage vendors and other important information.
  • Confirm your departure date and time with your Resident Advisor
  • Unplug all appliances except fridges, clean fridge and remove all food.
  • Remove all trash from your room, bathroom, hallway, common room, etc.
  • Remove all items from common areas such as laundry rooms and kitchens. Any items found in common areas will be discarded. 
  • Turn off all lights.
  • Close and lock all windows.
  • Pull your blinds up all the way. 
  • Remove all personal items from your room and common areas. 
  • Make sure all faucets and showers are in the off position. 
  • Leave your air conditioning on and set to 70°. 
  • Close and lock your room door.
  • Initial the closing checklist on your door.
  • Walk with your RA to your front desk to return your room key and/or deactivate your Splash Card.
  • Students who complete an Express Checkout must fill out the Express Checkout envelope, seal their room key in the envelope and deposit the key in the drop box at the Housing & Residence Life office in Irby Hall.

All residents will need to move out of their residence hall room unless they are remaining in their spring room assignment for summer housing.  Please refer to the above move out dates to figure out your responsibility regarding Spring Closing.

 

Trash, Recycling and Donations

Residents may use trash rooms only for items that fit in trash containers. Large items such as lumber, carpeting, large boxes, etc. should be taken to the dumpster/recycle areas:

 

Aron: On Ben Weiner Drive

Paterson: In Paterson parking lot

Butler: Next to Butler on Willow

Phelps: On Willow St.

Greenbaum: On Zimple St.

Sharp: Behind Sharp

Irby Hall: Off of Drill Rd.

Warren: In front of Warren

JL: Next to JL on Audubon St.

Wall: in Paterson parking lot

Mayer: Behind Mayer

Willow: Behind PJs / Willow A

Monroe: In Monroe compactor

Weatherhead: Next to Butler on Willow 

 

The main paper and plastic recycling stations will the in the same location they have been in all year. Please start recycling these items now to reduce buildup during closing.

There will be drop off bins for Mardi Gras beads and other recyclable items in building lobbies.

 

DONATIONS:  Trash to Treasure will be collecting in the lobbies of Monroe, Sharp, Wall, Greenbaum, JL, and Weatherhead between May 4 - 13. Typical items to donate include: furniture, computers, monitors, TVs, books, school supplies, organization supplies, and unopened toiletry items.  Students who do not live in these halls can bring their items to one of the listed locations. 

 

A truck accepting donations of clothes and dorm items will be parked along the LBC Quad from May 10- 12.  Check Recycle Tulane on Facebook for hours and more info. Collection containers for Mardi Gras beads, nonperishable food, and books will be available in Front Desk areas during exams.  Any items that are broken/not working/significantly damaged should be trashed in the appropriate container outside of the residence hall.

 

Move Out Parking

Students may park and load vehicles in any marked Tulane parking spot for up to 30 minutes. Select spots on McAlister Drive will be blocked off to serve as loading spots for students.  Fire lanes and areas next to buildings will be monitored closely. If a student is parked in a fire lane or other illegal area next to the buildings that inhibits emergency traffic flow, their vehicle will be ticketed.