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Residence Halls close on Sunday, May 11th, 2008 at 10 a.m.
GENERAL INFO
WAYS TO CHECK OUT
WHAT TO DO BEFORE LEAVING
Information Found On General Hall Closing Information Pages:
What to Do with your Bicycle
What to Do with your Car
Where can I store my belongings or how can I ship them home?
General Info
• All residents MUST check out
of their rooms within 24 hours of their last exam or by Sunday,
May 11th, 2008 at 10 a.m., whichever is earlier.
• The residence halls close Sunday, May 18th at 5 p.m. for
graduates. Graduating seniors and students who have special circumstances,
must fill out a Request to Stay
Beyond Closing Form by Friday, May 2, 2008 in order to be considered for approval to stay beyond closing. [NOTE:
Students who apply for Summer Housing
DO NOT complete this form]
• 24-Hour Quiet Hours begin May 1st, 2008 at 9 p.m.
• Start talking to your roommate(s) now about any damage in the room, suite, or apartment. Any damage not claimed by an individual will be charged to all residents of that room, suite, or apartment.
• All keys must be turned
in at the time of check out. If a room key is not returned a charge
of $90 will be assessed. [NOTE: Keys mailed to Housing and Residence
Life after you have checked out will not be accepted.]
• RAs conduct inspections and take photographs of room damages
for final review by hall management. You may also be billed for
damages found during the follow-up inspection conducted by the
hall management and facilities staff after your check out.
• Personal property left
in a room after you move out, whether by proper or improper check
out are considered abandoned and will be removed at your expense.
A minimum removal fee of $50 will be charged to your Accounts
Receivable. Tulane University is not responsible for loss or damage
to abandoned property and we will not return belongings considered
abandoned.
Two Ways to
Check Out
# 1) Standard Check Out: You
can make a checkout appointment with your CC at least 48 hours before
your departure. Remember that CCs have exams and lives too and will
not be at your disposal. Plan ahead! Residents living in apartments
ending:
Aron: To schedule an appointment use the last 2 digits of your apartment number:
00 – 03: e-mail Jenny Hassen to make an appointment; jhassen@tulane.edu
04 – 10: e-mail David Gillies to make an appointment; dgillies@tulane.edu
11 – 20: e-mail Bridget Simon to make an appointment; bsimon@tulane.edu
21 – 27: e-mail Rachel Margules to make an appointment; rmargule@tulane.edu
28 – 37: e-mail Lucas Carlson to make an appointment; lcarlson@tulane.edu
38 – 40: e-mail Jenny Hassen to make an appointment; jhassen@tulane.edu
Modular: To schedule an appointment, contact either staff member:
To make an appointment e-mail:
Matt Shaver at mshaver@tulane.edu OR
Corrina Vogan at cvogan@tulane.edu
# 2) Express Check Out: You can opt for an Express
Check Out. Express Check Out requires that before you leave campus
you do the following:
(A) Lock your bedroom door and turn in your apartment room key
(B) Complete the Express Check-Out Form (found
at the Willow Desk)
(C) Leave your apartment and bedroom clean and free of personal
belongings (see guidelines below)
To Utilize Express Check Out:
1. Make sure that your apartment and bedroom are clean and none
of your belongings remain in your bedroom. Following the guidelines
below should help you avoid damage billing charges.
2. Close and lock your bedroom door and take your bedroom key to the Willow Front Desk. Carefully read, complete, and sign the Aron Express Check-Out Form.
3. Give the form to the Housing and Residence Life staff member
working at the Willow Front Desk. Be sure that the staff member
gives you the yellow copy of the Express form for your records.
This is your confirmation that you returned your key and will not be charges a re-core fee.
4. You can leave after you have the yellow copy of the Aron Express Check-Out form.
5. A member of Housing and Residence Life staff will go through
your apartment and bedroom within 48 hours of your checkout with
your Room Condition Report (RCR), noting any discrepancies between
the condition of the apartment when you arrived and the condition of your apartment upon check out. He or she will also note
any major damage or cleaning needs. If you opt to check out this
way, you accept responsibility for those charges automatically.
You must check out using one of the above methods. There is an improper check out fee for anyone who leaves without completing his/her Room Condition Report or filling out an Express Check-Out Form.
Before you have your checkout appointment or leave for Express Check Out, consider the following:
• The common areas should be clean when the first person
checks out because any damage charges or cleaning fees in the
common space (living room, kitchen, and bath) will be divided
among all residents in the apartment. CCs will take photographs
of areas that will be charged for damage or cleaning fees.
• Be considerate when packing. Other people may still have
exams, and quiet hours are in effect until closing!
• In order to avoid hassles later, take the appropriate arrangements
NOW for storage.
• Remove ALL personal belongings from your apartment. You
will NOT be checked out until all of your belongings are out of
your bedroom or apartment. If you are using Express Check Out
and personal items are found in your bedroom (you will lock your
bedroom when you leave, therefore no one will be able to enter)
a minimum $90 disposal fee will automatically be assessed.
• Remove all posters, signs, hangings, etc. from your walls, door exterior, and door interior. No nails, tape, or hooks should be attached (or have damaged!) the walls.
• Arrange and assemble all University furniture as it was
upon check in and remove your personal furniture items. A minimum
charge of $50 will be assessed to reassemble beds and remove non-Tulane
furniture, cinder blocks, bathroom accessories, etc.
• Make sure that all screens are on the windows, and windows are locked with blinds completely down and turned open.
• Take all trash to dumpsters and all recycling to recycling bins. Any trash left in hallways will be billed to the building through community damage billing. All trash left in your room will be billed directly to you.
WHAT IT MEANS TO LEAVE THE APARTMENT CLEAN
The apartment:
• Wipe down toilet, sink area, and shower stall
• Sweep and mop kitchen and bath floors
• Empty all cupboards and closets
• Wipe down all appliances and countertops
• Wipe down window sills
• Sweep all common area carpets – no dust or debris piles should be left in the apartment
• Wipe down all common area furniture – table, chairs,
TV armoire, end tables, etc.
• Arrange furniture in the correct locations – nothing should be left on the balconies
Your bedroom:
• Trash removed
• Carpet vacuumed
• Wipe down furniture – desktop, bed frame, etc.
• Closets and drawers wiped down
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