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Frequently Asked Questions

DATES OF OPERATION

Conference and Intern Housing availability is based on Tulane University’s academic calendar and is generally available from June through the end of July. Dates are subject to change annually. For 2017, housing availability begins Monday, May 30, 2017 and ends on Sunday, July 30, 2017. Unfortunately, we are unable to accommodate requests in August as our staff is preparing the residence halls for the school year. 

RATES AND PAYMENT

Room Rate: Housing and Residence Life offers the following room types and rates to conference groups. Please note that room types are subject to availability. Room types are available as corridor or suite styled rooms. Corridor rooms have shared restrooms on each floor. Suite Style rooms have shared bathrooms within a 3-8 person suite. Summer 2017 rates:

  • Single: $40 per night per person. 
  • Double: $32 per night per person. 

Rates are subject to change. Tulane University’s Housing and Residence Life department will provide the conference or summer group with a group bill itemized according to services. The conference or summer group agrees to pay Tulane University for all unpaid charges within ten days of receiving a statement. Payments will not be accepted from individual conference participants or sub-groups within the conference or summer group. Participants will not be permitted to check into the residence halls if group payment has not been received. 

Minimum Stay/Extended Stay: The minimum stay for all conference groups is a three night stay. Additional nights beyond the conference group’s contracted dates may be available at the same room rate upon request and at the sole discretion of Housing and Residence Life. All extended stay requests are required to be approved a minimum of 10-days prior to the conference groups arrival to Tulane University. 

Other Amenities: Housing and Residence Life offers other amenities to conference groups. Please note that additional fees apply. Summer 2017 rates:

  • Parking: $5 per night per person
  • Linens: $5 per night per person (note: must be purchased for entire group, not individuals)
  • Fitness Center: $4 per night per person (note: must be purchased for entire group, not individuals)

CONFERENCE AND INTERN HOUSING RESERVATION FORM 

The Conference and Intern Housing Reservation Form specifies the housing needs of your group. Before completing the Reservation Form please gather information about the following: 

  • Participant, staff and/or chaperone numbers 
  • Dates of arrival and departure for staff, early arrivals and participants 
  • Tulane University Sponsoring Department contact information and billing information (if applicable)
  • Preference on building location and/or style 

Completing a Reservation Form is non-binding; a group can cancel a reservation before the Housing Contract is due. Information can be updated once a reservation is complete but prior to contract creation. The information provided in your Reservation Form will be used to create your contract. The contract covers basic information about your group’s stay, including the number of attendees, dates and other important details. One contract per group/session/camp will be generated. Generally, a group is given 21 days to return a contract. 

CONTACT

All inquiries for new and returning conferences and summer programs may be made to:

Cynthia Metcalfe
Assignments & Conferences Coordinator 
504-865-5724
conferences@tulane.edu